Document Management

Manage Your Documents with EVOLVECloud

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Advance Features

Business Management

Manage your business was easy document management system.

Files Management

Main your financial data professionally ensuring proper record with DMS

Collaboration Management

Collaborate within teams for easy shared document and record access

Appointment & Task Management

Now manage your tasks and appointment smartly through DMS

Communication Management

Don't miss the opportunity of best communication possibilities with DMS

Approval Workflow

Manage day to day approvals like a pro with our automated approval workflow

What is a Document Management System?

A document management system software is a digital solution designed to store, organize, and track electronic documents and files. It enables efficient document retrieval, version control, collaboration, and secure access, improving overall productivity and information management within an organization.

Enhanced Security

Document management systems provide robust security features such as access controls, user permissions, and encryption.

Regulatory Compliance

Document management systems can help organizations meet regulatory requirements by providing features like audit trails.

Cost and Space Savings

By transitioning from physical to electronic documents, organizations can save on storage space, paper, and printing costs.

Workflow Automation

These systems enable the automation of document-centric workflows, reducing manual tasks, improving efficiency, and ensuring consistency.

Key Benefits

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Easy Access, Anywhere

A modern and easy-to-use web interface with deep integration to other EVOLVE products means more productivity, wherever you are! Synchronize your documents across Windows, Linux, Apple or Android devices easily.

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One-Stop Enterprise-Ready Platform

Created for the modern work environment, you can collaborate and share documents, communicate and organize work easily, allowing you and your colleagues to work anywhere effectively.

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Simple To Use

Incorporated with common workflows such as restricting file access, getting documents approved, digital signing, and extracting text from images with OCR, you save time and effort with EVOLVEcloud.

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Simple Deployment

EVOLVEcloud works with existing infrastructure, allowing for quick deployment and fast adoption in the organization. Lower costs and decrease risk while leveraging your existing IT investments.

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Full Ownership

EVOLVEcloud is self-hosted, ensuring data never leaves your company. We put you back in control. You decide what happens with your data, where it is and who can access it!

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Security & Compliance

EVOLVEcloud supports full compliance with Singapore PDPA 2012 USA HIPAA 1996, EU GDPR, EU Cybersecurity Act and Clause 14 of ISO27001 for information security. Integrated with antivirus, ransomware protection, 2FA and other security features, you can rest assured your data is in safe hands.

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Have Questions?

Yes, modern document management system software often provides remote access capabilities. This means that users can access and work on documents from any location with an internet connection, enabling flexible and remote work arrangements.

Document management system software prioritizes security measures to protect stored documents. These include access controls, user permissions, encryption, audit trails, and data backup and recovery mechanisms. These measures ensure that documents are safeguarded from unauthorized access, data breaches, and potential loss.

Yes, document management system software is designed to handle various file formats such as PDF, Word documents, spreadsheets, images, and more. The software typically supports viewing, editing, and storing files in their original formats.

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The cost of implementing a document management system software can vary depending on factors such as the size of the organization, desired features and functionality, deployment method (cloud-based or on-premises), and customization requirements. It is advisable to request quotes from different vendors and evaluate the total cost of ownership.

The implementation time for a document management system software can vary based on the complexity of the organization's processes, the volume of documents to be migrated, and customization requirements. It typically involves steps such as planning, configuration, data migration, user training, and testing. The implementation duration can range from a few weeks to several months, depending on these factors.

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